Real Property Division (RPD)

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Lease Requirements Project: 202600160 - NEW SPACE REQUIREMENT - TERRACE, BC

The Province is seeking to secure premises that provide the best overall location, value, and functionality. Requirements may be met through a lease agreement using the Province’s standard form lease, with a target occupancy date of December 1, 2026, at the Province’s sole discretion.

The Province requires approximately 8,350 – 12,900 sq. ft. (775 – 1,200 m²) of office space and approximately 4,800 sq. ft. (450 m2) of warehouse space for lease to be occupied by the Ministry of Forests and Water Land and Resource Stewardship. The premises must:

a. Be single-floor, single-tenant occupancy; or multi-floor, in a single or multi-tenant occupancy building.
b. Accommodate 70 staff and visitors, primarily in open office areas.
(Including offices, meeting rooms, storage, and break room); and
c. have frequent access to the warehouse with a heated workshop and storage.

Proposals meeting these requirements are invited.

Preferred Location - Premises must be located within the City of Terrace or an adjacent developed commercial area, with reasonable access for staff and clients; alternate locations may be considered at the Province’s discretion if they offer comparable or better accessibility and value.

Parking Requirements - On-site or within 305 m (1,000 ft):

Twenty-Six (26) fleet vehicles and twenty (20) staff vehicles

Parking must be well-drained and well-lit, with 24/7 access for the full term of the lease. Cost of parking to be included in the lease proposal.

Lease Terms - Commencement of Rent: The earlier of:
Completion of Tenant Improvements, or
End of a Fixturing Period of up to three (3) months.
No Annual Base Rent, Taxes, or Operating Costs are payable during the Fixturing Period.

Term: Five (5) years, with one optional year renewal of up to five (5) additional years with the length of the renewal term at the sole discretion of the Tenant.

Evaluation: In evaluating any proposals received by the Province, consideration will be given to the following four major components of the proposal: 1. Financial Proposals – 35%
2. Target Commencement Date and Fixturing Period – 5%
3. Use of the RPD (Real Property Division) Standard Form Lease – 20%
4. Real Estate – 40%
o General appearance, quality, layout, and upkeep
o Geo-boundaries and walk/transit score
o Area reputation
o Value and suitability of existing tenant improvements

Please download: the complete Request for Lease Services (RFLS) document requirements to review the full project requirements.

The Province reserves the right to negotiate any proposal and the lowest or any proposal will not necessarily be accepted.